Vendor Statement Reconciliation Automation

Vendor Statement Reconciliation - without spreadsheets

Vendor statements (supplier statements / statements of account) are one of the most time-consuming AP reconciliations: PDFs arrive by email, invoice references are inconsistent, credits get buried, and the “vendor balance” rarely matches your ERP at first glance.

Cloudsquid automates vendor statement reconciliation end-to-end:

What you can reconcile (and what you can catch)

Vendor statement reconciliation isn’t just “does the total match.” It’s finding the exceptions that cost time and money:

Missing invoices: on the statement, not in your AP ledger

Unapplied credits: credit memos/returns/allowances not reflected internally

Duplicate invoices: repeated invoice numbers or near-duplicates across statements

Payments not recognized: vendor shows unpaid, but you paid (or vice versa)

Price/quantity differences: invoice amount differs from statement amount

Fees & adjustments: finance charges, late fees, miscellaneous adjustments

Timing differences: posted in different periods / cut-off issues

Why finance teams choose this approach

Faster close, fewer surprises: reduce statement cleanup at month-end

‍Capture credits & prevent leakage: spot what would otherwise be missed

‍Less manual matching: stop spreadsheet-based reconciliation loops

‍More control: AI suggestions + human review + reasoning trail

‍Flexible automation: works across messy real-world documents and processes