Month-end vendor statement reconciliation
Automatically compare vendor statements to your AP ledger to catch missing invoices, missing credits, and balance mismatches before close - without spreadsheet chasing.
Vendor Statement Reconciliation Automation
Automate vendor statement reconciliation. Extract PDFs/emails, match to AP ledger, flag missing invoices/credits, trigger follow-ups with an audit trail.
- Data protection
- GDPR
- Model training
- No training
- Certification
- ISO 27001
- Hosting
- In the EU
01 Overview
Vendor Statement Reconciliation
Vendor Statement Reconciliation - without spreadsheets
Vendor statements (supplier statements / statements of account) are one of the most time-consuming AP reconciliations: PDFs arrive by email, invoice references are inconsistent, credits get buried, and the “vendor balance” rarely matches your ERP at first glance.
Cloudsquid automates vendor statement reconciliation end-to-end:
What you can reconcile (and what you can catch)
Vendor statement reconciliation isn’t just “does the total match.” It’s finding the exceptions that cost time and money:
Missing invoices: on the statement, not in your AP ledger
Unapplied credits: credit memos/returns/allowances not reflected internally
Duplicate invoices: repeated invoice numbers or near-duplicates across statements
Payments not recognized: vendor shows unpaid, but you paid (or vice versa)
Price/quantity differences: invoice amount differs from statement amount
Fees & adjustments: finance charges, late fees, miscellaneous adjustments
Timing differences: posted in different periods / cut-off issues
Why finance teams choose this approach
Faster close, fewer surprises: reduce statement cleanup at month-end
Capture credits & prevent leakage: spot what would otherwise be missed
Less manual matching: stop spreadsheet-based reconciliation loops
More control: AI suggestions + human review + reasoning trail
Flexible automation: works across messy real-world documents and processes
Get in touch and see it in action
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02 Use cases
Vendor Statement Reconciliation Use Cases
01
02
Missing invoice / credit memo follow-up automation
When a statement line can’t be matched, trigger a workflow to request backup from the vendor (email + attachments), route it to the right owner, and re-run reconciliation when the response arrives.
03
Duplicate invoice detection and prevention
Identify duplicates and near-duplicates across statements and internal AP records before they become overpayments - then route exceptions into review or recovery audit workflows.
04
Dispute management and statement exceptions
Separate legitimate disputes (pricing, damaged goods, returns, fees) from data issues. Track each exception with reasoning, comments, and resolution status for clean month-end reporting.
05
Multi-entity / multi-format supplier statements
Normalize different vendor formats (and inconsistent references) into one table schema, reconcile across multiple business units or shared services, and keep a consistent audit trail across teams.
03 Customers
In our customers’ words.
“We tackled a massive document backlog of over 50,000 PDFs in minutes. After cloudsquid we verify new customers in 1 hour instead of 1 day.”
04 Automate your process
Unlock hundreds of hours.
Without cloudsquid
View and understand thousands of files
Manual entry and work in spreadsheets and systems
Multiple days of work and dropped files
With cloudsquid
Flexibly extract any file type, format, or edge case without custom code
Agentic workflow builder with Python nodes and native warehouse connectors
Scale real-time processing or batch jobs seamlessly
05 Where to start
Start with a read-only lookback audit.
Hand us a bounded evidence set: ERP export, invoices, statements, contracts. We investigate the full scoped population in an isolated environment. You get quantified, evidence-backed cases: recoverable items, exception patterns, and recurring root causes.
06 Capabilities
Automate any finance and operations work.
01
Build easily with the AI assistant
02
Pull quality data from any file
03
Connect to any system in your stack
04
Export files into Excel and CSV
05
Solve hard tasks with AI agents
06
Update your ERP, CRM and SOR
07
Automate complex work in plain language
08
Save time and eliminate human error
07 Frequently asked questions
Questions and answers.
What is vendor statement reconciliation?
Vendor statement reconciliation (also called supplier statement reconciliation or statement of account reconciliation) compares a vendor’s statement to your AP ledger to confirm balances, invoices, credits, and payments - and to surface exceptions that need action.
What statement formats can Cloudsquid handle?
Statements can come as PDF attachments, scanned documents, email bodies, Excel/CSV exports, or mixed sources. Cloudsquid extracts them into structured tables so they can be matched consistently.
How does the matching work?
Cloudsquid dynamically matches statement lines to your AP tables using identifiers (invoice number, amounts, dates) plus context when data is incomplete. The AI agent provides match suggestions with reasoning, so reviewers can validate quickly.
What happens when something doesn’t match?
Unmatched or uncertain items are flagged as exceptions. Your team can approve/reject in review mode and use table actions to trigger workflows - like requesting missing documents from the vendor or creating a case for dispute resolution.
Can this connect to our ERP and workflows?
Yes. Cloudsquid supports workflow automation with thousands of integrations and can sync or exchange data with your ERP via API, files, or your preferred integration path - so reconciliations can drive real downstream actions.
08 See it on your workflow
See cloudsquid on a real finance process.
Bring one process, its real inputs, and the exceptions your team handles today.