High-volume B2B cash application
Automatically match high volumes of daily payments to open invoices, including multi-invoice remittances. Reduce manual work while keeping finance in control of exceptions and approvals.
Cash Application Automation
Automatically match payments to invoices and post to your ERP - faster close, fewer exceptions, clear Audit trail.
- Data protection
- GDPR
- Model training
- No training
- Certification
- ISO 27001
- Hosting
- In the EU
01 Overview
Cash Application Automation
Cash application automation that actually removes manual work
Stop spending hours matching bank payments to invoices, hunting for remittance details, and cleaning up unapplied cash.
With Cash Application Automation, your finance team can automatically match incoming payments, route exceptions to the right workflow, and post results back to your ERP so you close faster with fewer errors and a clean audit trail.
What you can automate
1) Automatically match payments to open invoices
Handle real-world payments:
- Multiple invoices per payment
- Partial payments and split payments
- Short pays, early-payment discounts, write-offs
- Credits, overpayments, and unapplied cash logic
2) Exception handling that stays in finance control
When a payment doesn’t match with high confidence, it’s routed into a clear exception queue so your team can:
- Review suggested matches
- Apply reason codes and internal notes
- Approve / reject with full traceability
- Resolve faster without messy back-and-forth
3) Post cleanly back to your ERP
Move from “matched in a spreadsheet” to posted in the system of record - with consistent rules and an auditable trail.
Built for the ERPs you already run
Cash application shouldn’t require a rip-and-replace.
ERPs supported:
- SAP
- Microsoft Dynamics
- NetSuite
- Odoo
- QuickBooks
- Many more
If you have multiple entities or environments, you can standardize the workflow while keeping entity-specific rules.
How it works
Step 1 - Connect your sources
Bring together the data finance teams already rely on: payment details + open invoices + customer context.
Step 2 - Configure matching logic
Use rules and workflows aligned to your policies (tolerances, references, priorities, write-off rules, etc.).
Step 3 - Auto-match and route exceptions
Straight-through processing for clean matches; fast exception handling for edge cases.
Step 4 - Post + audit
Post results back to your ERP and keep a clear trail for finance ops, controllers, and auditors.
What you’ll see in the demo
In 20-30 minutes, we’ll walk through:
- Your typical payment/remittance patterns
- How matching works for your edge cases (short pays, partials, multi-invoice)
- Exception workflows and controls
- How posting works with your ERP (SAP / Dynamics / NetSuite / Odoo / QuickBooks)
- Security modes (including Zero Retention Mode)
Get in touch and see it in action
Leave your work email and we will show you the workflow on your own documents.
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02 Use cases
Common cash application use cases
01
02
Unapplied cash and missing remittance situations
When remittance details are incomplete or inconsistent, route payments into a structured exception flow with best-match suggestions - so unapplied cash doesn’t pile up at month-end.
03
Short pays, partial payments, and deductions
Identify and categorize underpayments quickly, apply tolerances and policies consistently, and keep a clear record of what was applied, written off, or left open for follow-up.
04
Multi-entity / multi-currency finance operations
Standardize cash application across entities while supporting local requirements. Keep consistent controls, reporting, and governance across teams.
05
Faster month-end close with an audit-ready trail
Reduce last-minute manual cleanup by keeping cash application accurate day-to-day. Every match, exception decision, and posting action is traceable - supporting controller review and audits.
03 Customers
In our customers’ words.
“We tackled a massive document backlog of over 50,000 PDFs in minutes. After cloudsquid we verify new customers in 1 hour instead of 1 day.”
04 Automate your process
Unlock hundreds of hours.
Without cloudsquid
View and understand thousands of files
Manual entry and work in spreadsheets and systems
Multiple days of work and dropped files
With cloudsquid
Flexibly extract any file type, format, or edge case without custom code
Agentic workflow builder with Python nodes and native warehouse connectors
Scale real-time processing or batch jobs seamlessly
05 Where to start
Start with a read-only lookback audit.
Hand us a bounded evidence set: ERP export, invoices, statements, contracts. We investigate the full scoped population in an isolated environment. You get quantified, evidence-backed cases: recoverable items, exception patterns, and recurring root causes.
06 Capabilities
Automate any finance and operations work.
01
Build easily with the AI assistant
02
Pull quality data from any file
03
Connect to any system in your stack
04
Export files into Excel and CSV
05
Solve hard tasks with AI agents
06
Update your ERP, CRM and SOR
07
Automate complex work in plain language
08
Save time and eliminate human error
07 Frequently asked questions
Questions and answers.
Do you offer a free trial? Do I get implementation support?
Yes - free trials are available in many cases, typically after a short demo so we can confirm fit (your ERP, volumes, and workflows) and set you up for a meaningful evaluation. Our Onboarding Team will support you in setting up the platform fitted to your Business needs.
Which ERPs do you support?
We support SAP, Microsoft Dynamics, NetSuite, Odoo, and QuickBooks. If you run multiple systems or entities, we can align the workflow while respecting entity-specific rules.
How do exceptions work when a payment can’t be matched?
With our Table Actions your team can review suggestions, create follow-up AI Steps, apply policies (tolerances, write-offs, partials), and approve outcomes with a clear audit trail.
Where is data hosted, and how do you handle GDPR?
We host in the EU and maintain a strong GDPR posture, with security controls aligned to ISO27001. We can share details during the demo (data flows, controls, and operational modes).
Do you train AI models on our data? What is Zero Retention Mode?
We do not train AI models on your data. For additional privacy requirements, Zero Retention Mode is available to minimize data retention while still enabling automated processing.
08 See it on your workflow
See cloudsquid on a real finance process.
Bring one process, its real inputs, and the exceptions your team handles today.